The Wilde Bunch Board Meeting
Albuquerque Square Dance Center
10/13/2014

Attending: Scott Amspoker, Randy Elliott Coburn, Turtle-Bear Guillermo, Jean Maher, Aaron Wagner, and Rick Weber 

Call to Order: 1800 by Rick

I. Review of previous minutes from September
•	Motion to approve: Randy
•	2nd: Turtle-Bear
•	Motion: passed

II. Treasurer's report: Scott
•	Review of finances
During October, there has been an overall net loss due to CTC expenses. 
•	Motion to approve the treasurer's report: Jean
•	2nd: Turtle-Bear
•	Motion: passed

III. CTC 2014: 
•	Scott presented a rough draft of the financial information regarding CTC. About $1,600 was made from the event (not including miscellaneous expenses that have not be factored in).  $800 was made in t-shirt sales.  Registrations included about $5,500.
•	Rick mentioned that there were a few dancers who paid for CTC but were unable to attend due to various circumstances.  He asked board members if they should be refunded registration fees.
•	There was a general consensus that dancers should be contacted and refunded registration costs with meal fees subtracted ($30).  The board unanimously passed this proposal.
•	Randy felt that for future fly ins, there should be a disclaimer about cancellations and refund policies.
•	Rick suggested that $250 should be given to Sandy and $50 for other callers as a bonus. 
•	Motion: passed by attending board members
•	Abstained: Scott

•	CTC Recommendations and Suggestions:
•	16 t-shirts are left at $5 a piece.  In the future, four dozen instead of five dozen shirts should be ordered.
•	Scott suggested that take no prisoners squares should be omitted from the schedule because attendance is smaller and discourages new dancers from participating. He also mentioned that visiting dancers commented that CTC should not be held during balloon fiesta because of high hotel costs.  There was some discussion about possibly changing the date in the future.  A new caller should be contacted for the next CTC.
•	Jean commented that breakfast was too early and should be initiated 15 minutes before dancing rather than an hour.
•	Randy felt that the club’s decision to not have sodas during CTC was successful and that the potluck should be cleaned up earlier.  
•	Turtle-Bear suggested that the banquet should be optional to lower the price of registration. 
•	General comments were that break out sessions should be offered at a lower rate with the caveat that the number of a la carte sessions a person may purchase is limited.  The Friday night dance should be cheaper in order for it to be promoted as a community square dance, and the trail out dance should be shortened.

IV.  T3
•	Because of the $115 registration deadline, 23 people have signed up, with an anticipated 30 dancers by the end of October.
•	Around the end of the month, hotel rooms should be open for scheduling.  The Marriott has also cashed the 2nd check.

V.  November Open House
•	The fun dance / open house will be based on Dia de los Muertos with a memorial altar to honor former WB members.  Members will be encouraged to bring appropriate desserts and dishes.
•	During December, the open house will be a Christmas cookie exchange and an “ugly Christmas sweater” dance.

VI.  New Business
•	Kris and Turtle-Bear have offered their house for the annual holiday party on Saturday, December 13. The start time will be announced at a later date.

•	Preparation for new board member elections is quickly approaching.  Because the general meeting (tentatively scheduled December 8) usually occurs after crossover, Jean will talk to Bill about the anticipated crossover date.  Board members are encouraged to ask WB dancers about running for board positions. 

•	Rick complimented the work of Georgian, the board, and member volunteers for CTC.

Next meeting set for: November 17, 2014 at 1800

Meeting adjourned: 1846

Respectfully Submitted,

Aaron Wagner
Secretary to The Wilde Bunch