Meeting Minutes

Wilde Bunch Executive Board 13 September 2004

I-HOP, Montaño & I-25

Call to Order:

The meeting was called to order at 9:32 pm by President Scott Ferris. All board members were present. No formal agenda was presented.

Reading of Minutes:

The minutes of the August 9 board meeting were read and approved, as amended.

Treasurer's Report:

Presentation of the Treasurer's Report was deferred until the next board meeting.

Chase the Chile Report:

Final preparations for the fly-in--now less than a month away--were the principal business of the meeting. The following topics were addressed:

1. Housing. Scott reported that this appears to be taken care of. All registrants who requested host housing have been accomodated, thanks to the generosity of Wilde Bunchers who have agreed to share their homes with our fly-in guests.

2. Welcoming & Registration. Scott and Brian announced that they are preparing "Welcome Bags" for all fly-in attendees, and will be hosting a bag-stuffing party at their home, possibly as early as next week. Tony Horvat is making name badges. Shannon Wagers will gather an assortment of tourist brochures to place in the welcome bags. She will also be in charge of the registration table during the fly-in.

Scott proposed offering new Wilde Bunchers (those who have not yet completed Mainstream) a discounted registration fee of $35. This was unanimously approved by the board.

3. Decorating & Setup. Scott and Tony asked for a crew of 5 or 6 volunteers to help decorate the hall and set up tables on

Meeting Minutes / 13 Sept. 2004 / page 2

Chase the Chile Report (con't.):

Friday afternoon, October 8. The partition that divides the two dance halls will also need to be opened. (Susan Ehrhorn will show us how to do this.)

4. Friday Night Potluck. Food for the potluck should be delivered not later than 6 pm. We may also need extra crock pots, chafing dishes, serving utensils, ice chests, power strips, extension cords, etc.

Wilde	Bunchers who cannot bring a dish for the potluck are asked	to make a cash donation of $20.

Food Chair Rick Weber has asked for 4 additional volunteers to assist with cleanup chores afterward.

5. Saturday Night Catered Banquet. Rick was not present in person to give a progress report, but it was reported that he is working out the details with the caterer, and everything is on track. A few volunteers will be needed for setup and cleanup.

All Wilde Bunchers are asked to wear their club shirts Saturday night.

6. Fund-raising events. We will also need volunteers to sell tickets for the 50/50 drawing and the banner dance.

No new T-shirts have been ordered for this year's fly-in. Instead, shirts left over from Chase the Chile 2002 will be offered for sale, at the registration table. (They are undated.)

Other Business & Reports:

1. Pool Party. Scott formally thanked Jo Anne Hoffman and William Andrews for putting on a fabulous pool party on Labor Day weekend.

2. Board Vacancy. Jack Denvir officially resigned from the post of Class Director, effective immediately. The board voted to accept his resignation, but decided not to name a replacement at this time.

3. New Club Historian. Jim Effinger has agreed to take over this position from Scott, who resigned it last month.

4. Shirt Refunds. Shannon suggested that instead of automatically issuing checks to those Wilde Bunchers who are due a refund on the cost of their club shirts, that they be

Meeting Minutes / 13 Sept. 2004 / page 3

Other Business & Reports (con't.):

offered the option of leaving their $3 refund unclaimed, as a donation to the Club. The board agreed to adopt this proposal.

Adjournment:

The meeting was adjourned at 10:59 pm. A final Chase the Chile meeting will be held on October 4, in lieu of the regular October board meeting.

	Respectfully submitted by

	Shannon Wagers, Secretary