Meeting Minutes

Wilde Bunch Executive Board

15 November 2004

Route 66 Diner

Call to Order:

The meeting was called to order at 9:33 pm by President Scott Ferris. All board members were present. The agenda was approved as submitted.

Reading of Minutes:

The minutes of the September 13 board meeting were read and approved as submitted.

Treasurer's Report:

The Treasurer's Report was approved as submitted. Treasurer Brian Blackwell also presented a detailed accounting of fly-in expenditures and income. It appears that the club realized a profit of $496.17 on the event, he reported, although a final invoice from our caterer still has not been received.

Chase the Chile Recap:

Scott thanked all those (including jim Effinger) who worked so hard to make the fly-in a success.

He also asked all board members to jot down their thoughts about the fly-in--things we did right, as well as things that might have been better handled--for inclusion in the club's Chase the Chile binder, which will serve as a guide to the organizers of CTC 2006.

Vice-President Tony Horvat reiterated Scott's remarks, adding a reminder that, if we wish to hold the 2006 event at the Square Dance Center, we need to reserve the facility as soon as possible.

The board also discussed refunding registration fees to the few registrants who were unable to attend. It was decided that any refund requests must be made in writing, and that these will be addressed on a case-by-case basis.

meeting minutes / 15 Nov. 2004 / page 2

Other Business & Reports:

1. 2005 Executive Board Election. The date for the election was set for Monday, Dec.20, and nominations were declared officially open. Alan Martinez announced that he will seek the post of Treasurer, and Shannon Wagers (who is ineligible to run again for Secretary) expressed interest in the position of Outreach Coordinator. No other nominations were received.

2. Changes to Bylaws. A proposal to amend the club bylaws to reduce the number of board positions was tabled on a motion by Scott. When the new board takes office in January, they may wish to take up the question again.

3. Next Basic Class. Scott announced that he has met with Bill Eyler to schedule two Open House nights, on January 10 and 17, followed by a new Basic class, lasting approximately 6 weeks. The class schedule will be finalized at a later date.

4. 2005 Calendar. Tony agreed to block out a tentative club calendar for the coming year (including "dark" dates, special events, classes, etc.) for review at the next board meeting.

5. Hall Rental Fee. Scott advised the board that we should be prepared for a possible increase in the ASDC hall rental fee in 2005.

6. Holiday Party. Scott and Brian volunteered to host the holiday party again this year. It is tentatively scheduled for Sunday, Dec. 19.

7. NMGMC Ad. The board voted to appropriate $70 for the purchase of a 1/3 page advertisement for the Wilde Bunch in the program for the New Mexico Gay Men's Chorus holiday and spring concerts.

8. Fall Yard Sale. This will be held Saturday, Dec. 4, at Jim Effinger's house, 2724 Graceland Dr. NE. Donations of salable items will be gratefully accepted.

9. New Shirts and Badges. Name badges for new members are to be ordered as soon as possible, for presentation at Crossover. Also, some Wilde Bunchers still have not ordered their club shirts. Shannon suggested that the placing of orders for these and other club-logo clothing (e.g., caps, T-shirts) might be facilitated by having pre-printed order forms available. Jim agreed to design a form for this purpose.

Adjournment:

The meeting was adjourned at 10:53 pm. The next regular board meeting was set for Dec. 6 (subsequently rescheduled for Dec. 13).