Meeting Minutes
Wilde Bunch Executive Board
4 November 2003
ASDC

Call to Order:

The meeting was called to order at 6:06 pm by Acting President Tony Horvat. Other board members present were: Shannon Thomas, Brian Blackwell, Scott Ferris, and William Andrews. Jim Elfinger and Jeanie Beshires were absent. The agenda was approved as submitted.

Reading of Minutes:

Minutes of the previous meeting were not available.

Treasurer's Report:

Treasurer Brian Blackwell submitted his report in the form of a spreadsheet outlining the club's financial activities monthby-month for the year to date. It was approved as submitted.

Brian also provided the board with a list of dues-paying members through the month of October. The list reflects a steady decline in membership from 39 in January to a current total of 23 paid-up members.

Other Reports:

Tony announced that there will be no dancing on December 22, 23, 29, and 30 in observance of the Christmas and New Years holidays.

Regarding the 2004 fly-in, Tony reported that he still has not received a signed contract from guest caller Jerry Jestin. He also reported that fly-in registrations have been traded with clubs in Denver, Phoenix, and Vancouver, B.C.

There will be a special fly-in planning meeting on Tuesday, December 9, at 6 pm at the square dance center. All Wilde Bunchers interested in volunteering to help with the fly-in are encouraged to attend.

Class Director Scott Ferris reported that he had discussed the possibility of holding a "beer bust" fund-raiser at the Albuquerque Social Club with the club's management, and that,

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Reports (con' t.):

due to various legal restrictions, it does not appear to be feasible to do so at this time. He suggested that the board explore other methods of fund-raising.

Outreach Coordinator William Andrews reminded the board that a potluck/fun dance will be held on Saturday, November 15 at Kris & Turtle-Bear's, and another on Saturday, December 6 at the Social Club. Everyone is encouraged to attend and bring a dish to share.

Old Business:

Holiday Party. This has been re-scheduled for Sunday, December 14, at 4 pm. Scott and Brian will be hosting the event this year, at their home, 10408 Constitution NE. (Don't forget to bring a cheap, tacky gift for the gift exchange!)

New Business:

1) Future Dance Venues. Tony shared with the board a communication he received from Bill Eyler, suggesting that Plus-level dancing be moved from Monday to Tuesday nights, and offering to host Advanced and Challenge on Monday nights at his home, thereby saving the club the expense of the $40 per night hall rental fee we currently pay to ASDC.

The board discussed this proposal, with input from Kris Jensen, who was also present. It was felt that moving Plus to Tuesdays would result in either too much "down time" for dancers at lower levels, or too few Plus tips. Therefore it was decided by general consensus not to change the present arrangement for the time being.

As an alternative, Kris suggested that we drop the present policy of holding Open House nights only 2 or 3 times per year, and instead offer dancing instruction for newcomers from 7 to 8 pm every Tuesday night, followed by Basic and Mainstream from 8 to 9. This suggestion was unanimously adopted by the board, effective immediately.

William agreed to prepare new promotional materials (cards and flyers) reflecting this open invitation. to new dancers, and to make them available for distribution as soon as possible.

Tony suggested offering a 3-month free membership to all new dancers (in place of the current one month) as a further incentive to recruitment. No formal action was taken on this proposal.

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New Business (con' t.):

2) Election of Officers. The date for the election of new board members for 2004 was set for Tuesday, December 9. Nominations for those offices are now open. Tony, Brian, William, and Shannon all indicated that they will seek re-election to their current positions.

Adjournment:

The meeting adjourned at 7:20 pm. The next regular board meeting will be held on December 2.

	Respectfully submitted by

	Shannon Thomas, Secretary