Meeting Minutes
Wilde Bunch Executive Board
17 May 2004

Call to Order:

The meeting was called to order at 9:29 pm by President Scott Ferris. All board members were present. The agenda was approved as submitted.

Reading of Minutes:

The minutes of the April 5 board meeting were read and approved as submitted.

Treasurer's Report:

The Treasurer's report was approved as submitted. Treasurer Brian Blackwell also reported that the club netted $639.41 from the May 1 yard sale.

Chase the Chile Report:

Vice-President Tony Horvat announced that the following individuals have agreed to serve as committee chairs: Rick Weber, food; Scott Ferris, housing; and Brian Blackwell, decorating. Volunteers are still needed to chair the welcoming and registration committees.

Rick is checking out caterers for the Saturday night banquet and will report on his findings at the next fly-in planning meeting, Tony said.

That meeting is tentatively scheduled for Tuesday, May 25, at an as-yet undetermined location.

Other Business:

1) Pride Day. Scott reminded the board that Pride Day is Saturday, June 12, and reiterated that recruitment at Pride will be vital to the survival of the club. We need to take advantage of the visibility afforded by this event to attract new members. So far, however, few Wilde Bunchers have expressed interest in participating. We have been forced to cancel plans to perform a tip on stage at the fairgrounds, and may not even have enough dancers to make a decent showing in the parade.

meeting minutes / 17 May 2004 / page 2

Other Business (con't.):

Scott went on to report that James Torres has agreed to lend his truck to be decorated as a parade float, although James himself will not be able to participate.

Outreach Coordinator William Andrews reported that he has ordered 500 wallet-size cards to be handed out at Pride. The cost should be reimbursable by the Petersen Fund.

2) Dance Camp Weekend. It will not be possible to hold this event on June 26 & 27, as had been proposed, since neither Kris nor Bill will be available to teach that weekend. Instead, the board voted to have an Open House on the two Mondays following Pride (June 14 and 21). A Basic/Mainstream class will then be added to our regular dance program on Monday nights.

3) Club shirts. Jim Effinger reported that our choices have narrowed down to ashort-sleeve blue denim'or a long-sleeve khaki twill. In either case, the shirt will feature the Wilde Bunch logo over the left breast pocket and, optionally, the member's name on the right. (There will be a slight extra charge for this personalized stitching.) The final vote will be taken at our next regular dance night, Monday, May 24.

4) Pool party. Scott announced that Jo Anne Hoffman has offered to host the pool party. William will be working with her to plan it. As yet, no date has been set.

5) Letter to inactive members. Class Director Jack Denvir's proposal to send a personal, hand-written letter to each of our inactive members, encouraging them to resume dancing with the Wilde Bunch, was unanimously endorsed by the board. Jack agreed to draft the letter and submit it to the board for comment at a future meeting.

6) Phone list. Tony reported that he is in the process of compiling a new Wilde Bunch phone list. It should be completed and ready for distribution by mid-June.

7) Fall yard sale. Scott suggested that we consider holding another yard sale in late October or early November. No further action was taken at this time.

meeting minutes / 17 May 2004 / page 3

Other Business (con't.):

8) Fun dances. Board members were asked to think about themes and locations for future fun dances, and to share their ideas at upcoming meetings.

Adjournment:

The meeting was adjourned at 10:53 pm. The next regular board meeting was set for Monday, June 7, at 9:30 pm. (Note: subsequently re-scheduled for June 21.)

	Respectfully submitted by
	
	Shannon Wagers, Secretary