Meeting Minutes
Wilde Bunch Executive Board
21 June 2004
Frontier Restaurant

Call to Order:

The meeting was called to order at 10:13 pm by President Scott Ferris. All Board members were present. The agenda was approved as submitted.

Reading of Minutes:

The minutes of the previous board meeting were not available.

Treasurer's Report:

The Treasurer's report was approved as submitted. Treasurer Brian Blackwell also reported that there is currently a balance of $1480 in the fly-in account, and that a total of 26 fly-in registrations have been received to date.

Other Reports:

Scott pointed out that the club is currently operating at a deficit, i.e., our monthly expenses exceed our revenues by more than $100 per month. He reiterated that this situation must be corrected at once if the club is to survive.

Outreach Coordinator William Andrews, recapping the club's participation in Pride Day activities, noted that the 500 cards we had available to pass out along the parade route weren't nearly enough, and suggested that next year we order at least four times as many. Our Petersen Fund grant should pay for this. He also noted that participation in the event by Wilde Bunchers was at an all-time low, and expressed the hope that we'll have a better turnout next year. He added, however, that a number of people did stop by our booth at PrideFest who seemed sincerely interested in square dancing.

Class Director Jack Denvir reported that he has contacted most of those people and invited them to attend our Open House nights this month, and that some of them have already done so. He stressed the importance of greeting the newcomers and making them feel welcome, and of wearing our name badges so that they can get to know us.

meeting minutes / 21 June 2004 / page 2

Chase the Chile Report:

Vice-President Tony Horvat expressed concern over the low number of fly-in registrations received thus far, and cautioned the board that we need a minimum of 40 paid registrations by early August. Otherwise, we may have to consider re-structuring, or even cancelling, the event.

Tony stressed that in order for Chase the Chile to be a financial success this year, it will be necessary to keep expenses to an absolute minimum, and for everyone in the club to pitch in to help in any way they can.

Tim McNamara has Offered to provide tables and chairs at no cost, courtesy of Sandia Prep. Volunteers are also needed to serve as committee chairs, and to provide housing for out-of-town attendees, he said.

Scott asked that members donate appropriate items to be sold at a silent auction to help defray fly-in expenses.

Other Business:

1) IAGSDC Convention. The only item on the agenda that directly affects our club is the selection of the 2008 convention site. Proposals have been received from Seattle, Cleveland, and Washington, D.C. The board declined to express a preference, leaving it up to Delegate Tim McNamara to vote on the question according to his own good judgment.

Tony and Turtle-Bear have prepared wallet-size cards advertising our fly-in to be handed out at convention. Everyone who's planning to attend needs to be sure to bring along a supply of these cards to give to people they meet there, along with a personal invitation to come.

2) Club Shirts. Jim Effinger reported that the long-sleeve khaki shirts the membership finally settled on have at long last been ordered and should arrive by next week, just in time for convention. They are to be worn with black pants or a black skirt to complete the uniform. Boy Scout insignia is optional.

3) Pool Party. The date has been set for Saturday, September 4 (Labor Day weekend) at Jo Anne Hoffman's home in Santa Fe. It will be a potluck. Those planning to attend are encouraged to organize carpools, as parking is limited.

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Adjournment:.

The meeting was adjourned at 11:45 pm. The next board meeting was scheduled for Monday, July 12. (Note: subsequently rescheduled for July 19.)

	Respectfully submitted by
	
	Shannon Wagers, Secretary