Meeting Minutes
Wilde Bunch Executive Board
1 February 2004
Scott & Brian's Home

Call to Order:

The meeting was called to order at 6:09 pm by President Scott Ferris.  All board members were present, with the exception of Treasurer Brian Blackwell.  The agenda was approved as submitted.

Reading of Minutes:

The minutes of the January 13 and January 20 board meetings were read and approved as submitted.

Treasurer's Report:

The Treasurer's Report was read by Scott (acting for Brian) and approved as submitted.

Other Reports:

Scott reported that the larger hall at ASDC has been reserved for the anniversary dance on March 20, at a cost of $55.00.  In addition, the club's contract with ASDC has been renegotiated in light of our revised dance schedule; the rent we pay for the use of the smaller hall on Monday nights will remain at $30 per week, at least through the end of this year.

Scott also announced that Kris Jensen and Bill Eyler will both be out of town for a Callerlab convention on Monday, April 5, and that Tim McNamara has agreed to call on that date.  No Challenge or Advanced tips will be called.

Vice-President Tony Horvat reported that he will be holding a fly-in planning meeting on Tuesday, February 17, at 6:30 pm, at Manny's Restaurant, Girard and Central.  Anyone interested in helping with the fly-in should plan to attend.  Tony. is still seeking volunteers to chair the Registration, Welcoming, and Planning committees.

meeting minutes/1 Feb 2004 / page 2

Outreach Coordinator William Andrews reported that he is preparing flyers to announce the anniversary dance, and that they should be ready to mail out by the end of the week.

Old Business:

1)  Club Shirts.  Scott stressed the importance of having the new shirts available in time for the San Diego fly-in in late March, and if possible, before the Rocky Mountain Rainbeaus' 20th anniversary dance later this month.

2)  Dance Lesson Weekends.  After a lengthy discussion, it was decided that a March 20/21 "Dance Camp" weekend would be inconvenient for several reasons, and that it would be better to postpone it until sometime after Pride Day (June 12), by which time we will hopefully have enough new people interested in the Wilde Bunch to make it feasible to form a Basic class.

Whether that class should be compressed into a single weekend, or spread out over a longer period, was a topic of prolonged debate.  In the end, it was agreed to table further discussion until a future meeting.

3)  Revised 2004 Schedule.  On a motion by Scott, the board amended the previously-approved 2004 calendar as follows:
July 5 and December 27 will remain "dark" dates; however, we will be dancing on June 28 and December 20.  Instead, we will be taking the night off on September 6 (Labor Day) and October 11 (Columbus Day).

New Business:

1)  IAGSDC Delegate.  The board unanimously approved the appointment of Turtle-Bear Guillermo to be the club's official delegate to the 2004 IAGSDC National Convention in Phoenix.

2)  Saving the Wilde Bunch.  As requested by Scott at the January 13 board meeting, members submitted their ideas for keeping the club alive.  These were discussed and debated, and it was decided to adopt two of them, to wit:  William's suggestion to actively recruit new dancers from among the members of two organizations, New Mexico Outdoors and P-FLAG; and Jack Denvir's suggestion to send a personal letter to all inactive Wilde Bunchers, appealing to them to return to dancing with the club or, alternatively, to support the club with a monetary donation.

Adjournment:

The meeting was adjourned at 8:35 pm.  The next regular board meeting will be held on March 1, following our regular dance night.