Meeting  Minutes
Wilde Bunch  Executive Board
4 February  2003
ASDC

Call to Order:

The meeting was called to order at 6:02 pm by President Kevin Niehoff.  All board members were present.

Reading of Minutes:

The minutes of the January 7, 2003, board meeting were read and approved as submitted.

Treasurer's Report:

The treasurer's report was approved as submitted.  Treasurer Brian Blackwell also reported that many members have not yet paid their ASDC dues, and that club dues payments are down slightly from last January.  Brian also brought bank signature cards for the other officers to sign, allowing them to co-sign club checks.

Other Reports:

Vice-President Tony Horvat reported that he will soon be contacting several callers suggested by Bill Eyler for the 2004 Chase The Chile fly-in.  He suggested finalizing a contract with the caller(s) as soon as possible, so that promotional flyers can be printed and mailed out.  He also asked for volunteers to serve on planning committees for the fly-in.

Outreach Coordinator Danny Lee reported that he has been promoting the club through E-mails to other gay organizations.

Class Director Diane Butler reported that she plans to develop new instructional materials for the next Basic class.  She also proposed having a New Orleans-style Mardi Gras supper following our regular Tuesday night class on March 4.

Member-at-Large Jeanie Beshires reported that she has been in contact with several members who have not been attending regularly, to let them know that we miss them and to encourage them to keep dancing with the club.

meeting minutes / 4 Feb 2003 / page 2

Old Business:

1)  Anniversary Dance.  Kevin reported that he has reserved the west ballroom at ASDC for the evening of Saturday, March 29, for the 20th Anniversary Dance, and that Bill Eyler and Kris Jensen have agreed to donate their time as callers.

After some discussion, it was decided that dancing would begin at 5 pro, with 1/2 hour of Advanced and Challenge level dancing, followed by Basic through Plus levels at 5:30, and a potluck dinner at approximately 7:30, with a short awards & recognition program afterward.  Several members suggested honoring longtime Wilde Bunchers with a dangle or a pin.

The admission price was set at $5.00 per person, plus a dish for the potluck or, in lieu of that, a cash donation.

2)  Yard Sale.  The date for the annual yard sale has been set for Saturday, April 26.  It will be held at Scott & Brian's house, 1309 Parsons Dr. NE.

3)  Restrooms.  The new ASDC restroom policy as outlined in the meeting agenda was brought to the attention of all board members.

4)  Outreach.  Danny Lee's outreach document, submitted to the board at its last regular meeting, was discussed, and it was decided to adopt the following suggestions contained therein:

--Fun Dances.  A St. Patrick's Day Fun Dance will be held on Saturday, March 15, at The Ranch.  A small fee will be charged to defray expenses.  Future fun dances will be scheduled at a later date.

--Exhibition Square.  Twelve experienced dancers will be selected by callers Bill and Kris and asked to serve on an exhibition team, to promote the club by performing at events such as Pride Day, Gay Rodeo, Caught in the Act, etc.

It was suggested that publicity for these and other outreach activities be paid for out of the Peterson Fund grant.

Tony suggested that we offer to help re-activate the Santa Fe square dance club by sharing the Peterson Fund monies with that group, and by asking Wilde Bunchers to volunteer to serve as "angels".  Further discussion was tabled.

5)  Scrapbook.  Scott Ferris was named Scrapbook Coordinator and given custody of the club's scrapbooks and photo albums.

meeting minutes / 4 Feb 2003 / page 3

New Business:

1)  Pride Day.  Placement of an ad in the Pride Day program was discussed, but no action was taken.  Further discussion was tabled until the next board meeting.

2)  Crossover.  Setting of a date for Crossover was deferred until the next board meeting.

Adjournment:

The meeting adjourned at 7 pm.  The next regular board meeting will be held on March 4, 2003.

	Submitted by

	Shannon Thomas, Secretary