Meeting Minutes

Wilde Bunch Executive Board 9 August 2004

Route 66 Diner

Call to Order:

The meeting was called to order at 9:41 pm by President Scott Ferris. All board members were present. The agenda was approved as submitted.

Reading of Minutes:

The minutes of the May 17, June 21, and July 19 board meetings were read and approved.

Treasurer's Report:

The Treasurer's Report was approved as submitted. Treasurer Brian Blackwell also reported that the club has received an additional $61 from post-event sales of items donated for the last yard sale, bringing our total net receipts from the yard sale to $700.41--forty-one cents over our $700 goal!

Brian also reported that all Wilde Bunchers who ordered their club shirts prior to July 1 are due a refund of $3.00 per shirt--their share of the 10% discount the club received for placing a bulk order. The disbursal will be made by check.

Chase the Chile Report:

Vice-President Tony Horvat reported that we have received 34 fly-in registrations to date, plus one cancellation, leaving us with a net total of 33 registrants.

Funds available in the Chase the Chile account currently stand at $2220. (This is not reflected in the Treasurer's Report, because it does not include the amount carried over from 2003. Tony asked Brian to adjust future reports to include the carryover amount.)

Callers for the fly-in will be Jerry Jestin of Yuma, Arizona, Bill Eyler, and Kris Jensen. Tony reported that he has received signed contracts from Jerry and Bill, and Kris's is expected shortly. Kris and Bill will be paid $300 apiece. Jerry Jestin, as the featured caller, will receive $650 plus air fare.

Meeting Minutes / 9 August 2004 / page 2

Chase the Chile Report (con't.):

ASDC is charging us $250 for the use of the Square Dance Center for the fly-in weekend. A deposit of $150 has already been paid, with the balance payable anytime prior to the event.

Tony also reported that a caterer has been hired for the Saturday night banquet at the fly-in. Dinner will be served buffet style, with the buffet tables located in the foyer, and dining in the carpeted area inside each dance hall. If a larger dining area is needed, we have permission to use a portion of the smaller dance floor, 'provided that the floor itself is protected by~a temporary covering of indoor/outdoor carpeting, or some similar material.

Our cost for the meal will be $15 per person, plus $15 an hour to be paid to one server who will assist the caterer. Food Committee Chair Rick Weber will be meeting with the caterer to select menu items and work out other details.

Scott announced that the Friday night potluck will feature a fajita bar, complemented by other New Mexican dishes, but stressed that those bringing food to the potluck need not limit themselves to Southwestern cuisine.

In addition to dishes for the potluck, club members are also asked to donate canned sodas and bottled water to be sold at the fly-in. This is one more way the club can earn money from the event.

Other fundraising activities planned for the fly-in include a banner dance (Friday night), a "50/50" drawing (Saturday night), and a silent auction. Donations of items for the auction will be gratefully accepted.

Scott and Tony also discussed "Welcome Bags" for Chase the Chile attendees, and what they should contain. Among the suggestions offered were:

	--a schedule of fly-in events
	--balloon fiesta brochures and other tourist info
	--a map to local gay bars
	--a dangle or pin.

Scott reiterated the importance of participation by everyone in the club if we want Chase the Chile 2004 to be a success.

Meeting Minutes / 9 August 2004 / page 3

Other Business & Reports:

1) New Dance Venue? Scott reported that he is studying the feasibility of finding a new home for the Wilde Bunch, in the event that our declining membership makes it impossible for us to remain at the Square Dance Center.

One location that has been suggested is the First Congregational United Church at Lomas & Girard NE. It's smoke-free, has good acoustics, and a kitchen. It's in a gay-friendly neighborhood near UNM and Nob Hill, which could be helpful in attracting new members. And we would pay only a $50-per-year "key fee" for the use of the facility. Unfortunately, the floor is vinyl tile, not hardwood.

The board decided to continue to explore this possibility, as well as others, before making any decision.

2) Resignations. Scott announced his resignation from the position of club historian and archivist. The job remains open.

Class Director Jack Denvir announced that he may be forced to resign from the board in September, for personal reasons.

3) Pool Party. Outreach Coordinator William Andrews reported that he will be sending out e-mail invitations to the pool party requesting an RSVP by August 20.

4) Fun Dances. Several venues for future fun dances were discussed, including the Albuquerque Social Club, The Café Next Door, and Peggy Cavett-Walden's garage. William is in charge of making arrangements.

5) More Shirts. The board urged all Wilde Bunchers who have not yet ordered their club shirts to do so before the October 8 fly-in, if they're planning to attend. Jim Effinger informs us that it's also possible to order caps, T-shirts, and other items embroidered with the club logo for a nominal charge, since our shirt supplier already has the design on file.

Adjournment:

The meeting was adjourned at 11:02 pm. The next regular board meeting will be held on September 13.